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I'm afraid that's not quite right, Joshua.

Terry, there is no "proper order" for the venue and date/time. You might choose to give the venue first, or you might choose to give the date/time first. Part of your decision will be based on what is the most important for the context, how this will be laid out on paper (just in a sentence, or displayed on several lines like an invitation or poster), and whether you need to give an address for the venue. If you need to give an address, I would put the venue last, followed by the address.

We usually put the most important information last in a sentence, but if you need to put an address for the venue, I would put that last. Also, when I'm scheduling something in my agenda, I want the date/time first, not the venue, so that's another argument for putting the venue last.

The date/time should be in this order:

day(s) of the week (if given) - date(s) - time (range)

Examples: If the date/time will be displayed on a separate line rather than written in a sentence, there is no need to use "on" or "at".
Monday, 24 March 2014, 3:00 p.m.

Monday-Wednesday, 24-26 March 2014, 9:00 a.m.-5 p.m.

In a sentence these could be written out like this: . . . on Monday, 24 March 2014, at 3:00 p.m.

Monday through Wednesday, 24-26 March 2014, from 9:00 a.m. to 5 p.m.

This is generally true, not just for company meetings but for other kinds of events and invitations.
Last edited by Okaasan, Co-Moderator
Thanks. The order venue, day, date and time is in line with the notices of annual general meetings of a few companies listed on the London Stock Exchange (eg HSBC, Standard Chartered etc).

However I think that there is also a rule which suggests that the smallest “unit” hiuld first be mentioned. then the order is venue, time,day, date.
I would expect different prepositions there:

The annual general meeting of ABC plc will be held on Friday, 23 March 2014 at 10am in the Conference Room (on the) 5th Floor, ABC Building, Oxford Street, London, England, United Kingdom.

I think you can safely leave out "on the" 5th floor, but put a comma after "Conference Room."

Sometimes companies have particular writing and style guidelines that they follow so that all their correspondence will be similar. If your company has such guidelines, you should follow them.
Last edited by Okaasan, Co-Moderator

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